Importance of Meeting Minutes
Unlike corporations, LLCs are not required by state law to track meeting minutes upon convening. Minutes can serve as a useful summary of the meeting for future business-related reference. Still, any authorized individual can record minutes if appointed by the meeting’s organizer.
Types of Meetings
These are standard meetings that discuss company growth, routine amendments, and financial plans. Annual meetings are where minutes come in handy. Special Meetings deal with urgent matters, such as mergers or filling a member vacancy. There is no concrete template for documenting minutes.
Content of Meeting Minutes
The minutes should include: the title, date, time, venue, names of attendees, person recording, agenda, points discussed and decisions made. You should complete the minutes right after the meeting. In the context of an LLC, the organizational meeting minutes form a permanent record of decisions made at the meeting by the members and managers.
Meeting minutes should always include: Date of the meeting. Names of attendees and absentees. Agenda topics. Motions made and votes taken.
Meeting Minutes Format
What is the proper format for minutes of a meeting? Minutes begin with the name of the body holding the meeting and may also include details like the place, date, list of people present. The minutes should follow the order of the agenda, with a basic summary for each item, along with the name of the person who presented it.