What is a proforma invoice?

Proforma invoices are a type of invoice that is considered as the previous document to a sales invoice. It is sent to the buyer prior to the shipment or distribution of the objects, products or services purchased.

Although it is not a final invoice and the final prices may change, it serves to show the good faith of the seller and avoids the buyer having to face unexpected costs once the transaction is completed.

La proforma invoice It is not legally valid in accounting nor does it serve as proof of payment. In addition, it is mandatory that you include the words "proforma invoice" to avoid confusion.

One of the most common uses of this type of bills it is on imports that must pass customs.

What information does the proforma invoice include?

Enter the information included in a proforma invoice

  • Identification of the seller and the buyer
  • Description of the purchased items and their cost
  • Information on the weight of the goods
  • Transportation costs

Regarding the format of the proforma invoice, there is no single format established. For this reason, there are differences between the invoices sent by different businesses.

In the following link you will find a proforma invoice template for download totally free.

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